Temporary Duty (TD) Claims

Temporary Duty covers any movement away from a permanent duty station that is authorised by competent authority and not a leave absence. Typical examples include attending courses, conferences, board proceedings, courts of inquiry, escort duties, and short attachments to other formations.

The journey must be backed by a movement order, signal, or letter from the competent authority. Self-initiated travel is not reimbursable.

When an officer travels by his or her own conveyance on TD, the following per-kilometre rates apply:

• Own car: Rs. 16 per kilometre.
• Motorcycle / scooter: Rs. 9 per kilometre.

Daily Meal Allowance is paid for each calendar day spent at the temporary duty station, including approved halts and journey days that fall after the first 24 hours.

• Pay Level 10 and above: Rs. 1500 per day.
• Below Pay Level 10: Rs. 1200 per day.

Where service accommodation is not available and a hotel stay is booked, reimbursement is capped at Rs. 5400 per day for officers of the rank of Major (and equivalent) and above when the duty station is an X-class city. Lower ceilings apply for Y-class and Z-class cities; check your service-specific schedule.

Bills must be in the officer's own name and the non-availability certificate from the local Officers' Mess or Station HQ must be enclosed.

For approved halts en route or at the duty station beyond the normal duty period, a halt allowance of Rs. 750 per day is admissible.

The day of departure from the parent station and the day of arrival back are counted as journey days. Daily Allowance for journey days is admissible at the same rate as the duty station, subject to actual time of departure and arrival.

If a journey straddles midnight, the calendar-day rule applies: each calendar day in transit attracts one day's allowance.

• Movement order / signal authorising the duty.
• Original travel tickets (rail, air, bus) or fuel bills if RMA is claimed.
• Hotel bills in the officer's name with non-availability certificate.
• Boarding passes for air travel.
• Course completion or duty certificate from the host establishment.
• Bank account details (for direct credit).

File the claim through your unit's adjutant on IAFA-194 (or service equivalent) within the time limit prescribed by your command. The Handbook provides an authenticated wizard that pre-fills the form using your profile and policy data.

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