2023 handbook summarySource checked 29 July 2026

Road Mileage on Temporary Duty

Road mileage depends on Pay Matrix level, the vehicle actually used and any rate prescribed by the relevant transport authority.

Overview

Road mileage depends on Pay Matrix level, the vehicle actually used and any rate prescribed by the relevant transport authority. Where no specific rate was prescribed, the handbook recorded per-kilometre ceilings from 1 July 2017. Travel by private arrangement may also require prior approval.

What the handbook says

At places with notified rates, the source links reimbursement to actual travel by the eligible form of public transport, taxi or auto-rickshaw. Officers in levels 10 to 13B are not shown as eligible for AC-taxi mileage under this particular table. Where there is no notified State or neighbouring-State rate, the source provides fallback rates.

What this means

The fallback figure is not a universal taxi rate. First identify whether a transport-authority rate applied at the place and date of journey, then confirm the officer's pay level, actual vehicle and any approval for own-arrangement travel.

Who this applies to

The journey must be authorised and actually performed.
The reimbursable vehicle category depends on Pay Matrix level.
An AC-taxi claim is excluded for levels 10 to 13B under the cited table.
Where rail is available, other parts of the temporary-duty rules may cap a road claim at the entitled rail cost.
No mileage is payable where no conveyance expense was incurred.

Rates and dates

The source records the following fallback rates from 1 July 2017 where no specific rate had been prescribed:

own car or taxi: Rs.24 per kilometre;
auto-rickshaw, own scooter and similar modes: Rs.12 per kilometre.

It says these rates rise by 25% when DA increases by 50%. Do not calculate or publish a triggered rate without the later DA evidence and human review.

What you may need

movement sanction and route;
actual distance and mode used;
receipt or expenditure evidence required by the applicable rule;
the relevant transport-authority rate, if one existed; and
approval for private or own-arrangement travel where required.

Authorities and source references

Rules 102, 106 and 111, Travel Regulations
GoI, MoD letter No. 12630/Mov C/242/D(Mov)/2017, 15 September 2017

Related guidance

About this guidance

This is a plain-language summary for general information. It is not an official order or an authority for a claim. Confirm the applicable order and your individual eligibility with the competent authority or PCDA(O) before acting.

What the handbook says

Who this applies to

The journey must be authorised and actually performed.

The reimbursable vehicle category depends on Pay Matrix level.

An AC-taxi claim is excluded for levels 10 to 13B under the cited table.

Where rail is available, other parts of the temporary-duty rules may cap a road claim at the entitled rail cost.

No mileage is payable where no conveyance expense was incurred.

Rates and dates

The source records the following fallback rates from 1 July 2017 where no specific rate had been prescribed:

own car or taxi: Rs.24 per kilometre;

auto-rickshaw, own scooter and similar modes: Rs.12 per kilometre.

It says these rates rise by 25% when DA increases by 50%. Do not calculate or publish a triggered rate without the later DA evidence and human review.